Not every customer can come to a workshop, but thanks to online store ordering, they can still place orders that go toward a workshop total. All they need is a host code that you provide for them.
A host code is an eight-character code that lets customers add an order they place through the online store or your DBWS to a workshop order. A host code can increase the merchandise total of a workshop, which means more Stampin’ Rewards for the host.
You create a host code in OEX. The order information screen of the workshop order has a button called “Get Host Code” that provides an eight-character code. This code is unique to that particular workshop order and applies to the host benefits for that workshop only.
HERE’S WHAT YOU DO:
>> Create a host code by opening a workshop order (see screen shots below, click to enlarge)
>> Give it to your customers that you want to invite to be included on a particular workshop order.
>> Tell your customers to enter the code in the field under the host code section of the shopping bag.
When you are ready to close the workshop, go into order entry express (OEX) – then modify orders, open the workshop order. This is where you can enter the Stampin’ Rewards and finalize the workshop.
HERE ARE SOME THINGS TO REMEMBER:
>> You can create a host code anytime before the workshop order closes.
>> Customers can use the host code until you close the workshop order. Remember: orders left open for 30 days are automatically deleted by the system and any Stampin’ Rewards associated with them are lost. Also, keep in mind that if you collect funds in person for a workshop order, you must submit that order within seven days of taking the customer’s money, so the workshop order should not stay open longer than seven days after money has been collected.
>> There will be no changes to your Activity Statement. Workshops will reflect the total money paid at the workshop while customer orders will reflect the total amount paid for customer orders. The host code will not actually increase the amount of the workshop order total; it will only impact the Stampin’ Rewards calculation. The workshop order total and customer order total will remain separate on your Activity Statement.